Administrative Assistant

Redeeming Grace Church- Assistant to the Pastor

GENERAL DESCRIPTION

Provide administrative support to the senior pastor, and through him to the church. This support largely consists of communication and recordkeeping while also including assigned projects.

QUALIFICATIONS

Educational

Bachelor’s degree or equivalent experience in administration, communications or ministry support preferred.

Skills Required

• Organizational skills
• Must be able to work at a fast pace and stick to weekly deadlines.
• Must be a self-starter who works well with volunteers.
• Must be detail-oriented.
• Communication skills
• Must be courteous and tactful with church members and guests, especially in times of grief and crises in their lives.
• Must exercise exceptional judgment in dealing with sensitive and personal issues.
• Must be able to communicate effectively both verbally and in writing. Editing experience in both print and electronic media preferred.
• Technical skills
• Basic bookkeeping and financial recordkeeping skills preferred.
• Must be comfortable working with Microsoft Office or similar platforms and willing to learn in databases.
• Willing and able to learn methods of using AI to increase efficiency in the church’s administrative work.
• Personal qualities
• Must be committed to the church’s mission and message.
• Must be comfortable with a wide range of individuals, able to work with and comfort those from all walks of life.
• Willing to provide a supportive presence in pastoral meetings where accountability and comfort are important.
• If the assistant is a member of RGC, this position carries the general expectation of normal, healthy involvement in congregational life.

RESPONSIBILITIES

Support administrative needs of the senior pastor and the congregation, as directed by the senior pastor.

• Administrative Support
• Maintain church filing system.
• Manage practical office needs, including maintaining the copier and its supplies.
• Manage church calendar, including all special occasions and events in church facilities. Send notices and acknowledgements on important dates.
• Communication (bulletins, newsletters, website, social media, correspondence)
• Compose, edit and distribute weekly bulletin and newsletters with input from the pastor and other ministry teams.
• Create two slide decks every week: announcements (before and after service) and worship.
• Help the pastor maintain the website, especially with updating regarding events.
• Conduct correspondence with visiting ministers and other ministries at the pastor’s direction.
• Recordkeeping & Reporting (attendance, expense records, policy compliance)
• As assigned, maintain policy-related records, including training records. Process the senior pastor’s expense reports and purchase orders. Maintain confidentiality of all such information.
• Learn and use church database software for attendance records, connecting with visitors, and maintaining contact, email and volunteer lists.
• Coordinate reports needed for annual congregational meetings.
• Event & Ministry Support (travel arrangements, special events, pastoral meetings)
• Handle travel and/or accommodation arrangements (in conjunction with the hospitality committee).
• In coordination with the deacons, be available to event coordinators to answer questions.

Pay: $17.00 - $22.00 per hour

Expected hours: 8.0 – 12.0 per week

Benefits

* Flexible schedule

Work Location: Hybrid remote in West Lafayette, IN 47906