Administrative Assistant

Major Objective

As an Administrative Assistant, serve as support staff for the Mesabi Symphony Orchestra (www.mesabisymphonyorchestra.org)

Responsibilities

In conjunction with MSO graphic designer, coordinate all print advertising and send final projects to the appropriate printing service

• Print advertising includes posters, program jackets, program inserts, newspaper ads, press releases
• Pick up finished printed materials, or make arrangements to have them picked up, and give them to Fundraising & Event Manager and/or bring them to a MSO rehearsal to be disseminated

Organize and maintain all front-of-house supplies for MSO concerts

• Ensure storage at C.H.A.I.R. (local organization in Virginia, MN) and transport necessary supplies to and from concerts, as needed
• As necessary, order and/or purchase supplies for concert refreshments with MSO funds

Attend all concerts to assist the Coordinator of Development & Marketing/Events with front-of-house operations, including working at the main ticketing table when needed

Periodically send emails on behalf of the MSO to various email lists

Other administrative functions/duties, as applicable, to support Coordinator of Development & Marketing/Events and Artistic Director

Preferred Qualifications

Strong interpersonal & communication skills

Multitasking, organizational, and time management skills

Basic bookkeeping skills to maintain records of invoices & expenses

Ability to work autonomously and manage specific tasks

Comfortable working with email and basic office software (Microsoft Office, Google Suite)

Position Title

Administrative Assistant Accountable To: President of the Board/MSO Board of Directors Term of Employment: One year from date of hire (renewable); 6-month performance review Time Commitment: Approximate 215 hours annually (~18 hours/month) Pay Range: base salary$3,500/year (~$290/month) as independent contractor

Pay: From $3,500.00 per year

Benefits

* Flexible schedule

Work Location: Hybrid remote in Virginia, MN 55792