Administrative Assistant

Job Overview

Hybrid worksite: Negotiable on-site hours (8 hours required on-site per week)

Saints James United Methodist Church is a radically welcoming United Methodist Church on the West End of Alexandria. We are hiring a part-time administrative and finance assistant to support our community as it grows to meet the needs of our neighbors on the West End of Alexandria.

Responsibilities

Church Administration

Maintain well-organized hard-copy and virtual administration files.

Maintain and track membership and donation records and create reports as needed.

Manage general info email account and respond to inquiries in a timely manner.

Manage church calendars.

Coordinate with contractors, vendors, and ministry partners.

Conduct inventory of church consumables, place and receive orders, and manage storage of consumables.

Operate, clean regularly, schedule maintenance as needed, and/or recommend service for all church equipment including copiers, computers, printers, etc.

Use cloud-based church database systems to maintain church statistics (attendance, giving, online viewing, etc.).

Coordinate and support meetings and events as needed.

Assist in preparation of materials for annual reports.

Liaise with food pantry partners to support West End Food Pantry efforts.

Financial Administration

Maintain well-organized hard-copy and virtual financial files.

On a weekly basis, collect and deposit all monetary offerings, and record all funds received.

Using cloud-based systems, upload copies of expenses and invoices paid using church systems.

Prepare checks for all funds and mailing/distribution of paid checks/invoices once signed.

Monitor and pay invoices online.

Liaise with bookkeeping company to provide information and support as needed.

Ensure vendors are compliant with church payment procedures.

Position Requirements

High School diploma required; associate’s or bachelor’s degree preferred.

Previous administrative experience, ideally in a...