Administrative Assistant

Hartford NEXT, Inc. (HNXT) is the coalition of Hartford’s 13 Neighborhood Revitalization Zones (NRZs) and Hartford City Government.

Mission

To strengthen the individual and collective capabilities of the Neighborhood Revitalization Zones and to serve as an advocate for neighborhood issues.

OVERVIEW

The Hartford NEXT, Inc. Board of Directors is seeking a highly motivated Independent Contractor for 15 – 25 hours per week to provide Administrative Assistance to the Board of Directors and the Board’s Committees. The successful Contractor will work collaboratively with the Board and all Board committees to support the mission and represent the values of Hartford NEXT, Inc. when interacting with the Board, the members, NRZs and the community.

KEY RESPONSIBILITES

1. Meeting Management

a.

Prepare and distribute Board and Committee meeting agendas and supporting documents in advance to the Board and Committees, ensuring compliance with bylaws and operational policies;

b. Attend and take accurate minutes and attendance records of Board and Committee meetings and ensure timely distribution;

c. Coordinate Board and Committee meetings and Board/Committee events. Collaborate on planning, promotion and executive of events. Provide onsite support during events.

2. Administrative Support

a. Prepare presentations, reports, surveys, newsletters, and flyers as requested;

b. Draft letters and correspondence, as requested by Board and Committee Chairs;

c. Send electronic (email) meeting invitations and reminders;

d. Manage calendar, meeting scheduling, setting up virtual and hybrid meetings;

e. Support additional efforts related to special projects and initiatives (e.g. stakeholder meetings, community relations, fundraising, volunteer coordination).

**3*.** Record Keeping and Database Management:*

a. Maintain and update grant, volunteer and donor reporting databases, as requested;

b. Develop and maintain administrative systems, m...