Executive Assistant

Job Title: Senior Executive Assistant/ Senior Administrative Assistant

Location: Wilmington, MA

Duration: 9 Months Contract

Shift: 8:00 AM - 5:00 PM (Monday to Friday)

Job Description

• Support the Vice President of Technology and multiple leaders within the technology organization (remotely) in coordinating and organizing key projects, initiatives, and daily operations.
• Responsibilities include data collection and synthesis, presentation preparation, communication, coordination, planning, meeting invites, travel support, order coordination, vendor management, and day-to-day scheduling.

Core Qualifications

• Proficiency in Excel (Pivot Tables, Graphs, etc.), Outlook, Teams and PowerPoint
• Previous experience with SAP
• Licensed notary in Massachusetts ideal but not required
• Purchasing background is preferred
• Must be able to work independently
• Facilitate scheduling, planning and coordination of team meetings, projects, and activities
• Support software request, approval and procurement for technology teams
• Support purchases and orders for activities, supplies, and project needs
• Vendor and Purchasing Support
• Support new vendor setup, including NDAs, COIs, and vendor add process
• Purchase requisition entry for indirect purchases for the facility
• Follow-up with vendors, Invoice processing, Blocked invoice resolution, including CWS and MRBR, Goods receipt
• Facility Coordination, On-site vendor liaison / reception
• Coordinate visitors, including badge requests and event planning
• Support shipping/receiving
• Security liaison, Support the remote Senior Facility Manager with day-to-day site operations, including maintenance coordination and service contracts
• Inventory supplies, including kitchen, bathroom, and general office supplies
• Maintain common areas
• General facility and shop floor coordination and physical organization.

Required Experience and Skills

* High School Diploma required, Associates or...