Virtual Assistant

Virtual Assistant (Executive Support, CRM & Operations) – Remote | U.S. Hours

Position Type: Full-Time, Remote

Working Hours

U.S. Client Business Hours

About the Role

We’re hiring a Virtual Assistant (VA) to support daily operations, communication, and execution across a fast-moving business.

This is not a basic admin role — you will act as a remote operations partner, helping the client stay organized, responsive, and focused on high-value work.

If you’re someone who is organized, proactive, and reliable, this role is built for you.

What You’ll Own

Administrative & Executive Support (Primary Focus)* Manage calendars, meetings, and scheduling across time zones * Coordinate calls and ensure smooth daily planning * Draft and send professional emails, documents, and communications * Prepare meeting notes and track follow-ups

Data & CRM Management

* Update and maintain records in: * + HubSpot + Salesforce + Zoho CRM * Manage spreadsheets and operational trackers * Organize digital files in: * + Google Drive + Dropbox + SharePoint

Research & Task Execution

* Conduct online research: * + Competitors + Vendors + Market insights * Turn research into: * + Structured summaries + Presentations * Support ad hoc and project-based tasks

Customer & Vendor Coordination

* Respond to basic client inquiries or route appropriately * Communicate with vendors and track outstanding items * Ensure follow-ups are completed on time

Operations & Project Support

* Assist with: * + Invoicing and expense tracking + Light bookkeeping (if required) * Update project management tools: * + Trello + Asana + Notion + Monday.com

What Makes You a Strong Fit

* You are highly organized and detail-oriented * You can manage multiple tasks without dropping the ball * You communicate clearly and professionally * You are proactive and don’t wait for instructions * You are reliable, responsive, and accountable

**Required Ex...