President’s Office Coordinator & Administrative Assistant

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Application Instructions

When submitting your application, please adhere to the following requirements

• Carefully review all job details prior to applying.
• Enter your legal name exactly as it appears on your government-issued identification.
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Current Wellesley College employees must submit applications through the internal Workday portal by searching “browse jobs.”

Job Posting Title

President’s Office Coordinator & Administrative AssistantJob Description Summary

Administrative Non-ExemptJob Description

Plays a key role in providing administrative support for the President’s Office and General Counsel, addressing calendaring, communications, technology, and public interaction functions. Assists with projects, event coordination, communication, digital processes and procedures, budget and other related office duties.

Primary Position Responsibilities

General Responsibilities

• Manages calendars for the Chief of Staff and the General Counsel scheduling meetings, travel and conference calls, resolving conflicts to align with executive priorities. Anticipates needed briefing materials, technology resources, and other logistical needs.
• Responsible for a variety of administrative duties including: meeting planning and preparation, travel arrangements, and organizing files.
• Prepares and tracks accounts payable and reimbursements; reviews and reconciles credit card statements and maintains financial documentation.
• Handles sensitive/confidential information requiring a high level of discretion.
• Under...