Executive Administrative Assistant (contract)

Executive Administrative Assistant (Contract)

*Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions. If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.*

Summary

We are seeking a highly organized and detail-oriented Executive Administrative Assistant to provide comprehensive, high-level administrative support to a senior Americas Channel Leader. This role is fully remote and ideal for a proactive professional who thrives in a fast-paced, cross-functional environment. The successful candidate will serve as a critical operational partner, collaborating closely with a Chief of Staff and working across Canada, the United States, and Latin America to ensure executive effectiveness, seamless communication, and organizational alignment. This is an excellent opportunity for someone with a strong background in executive support who is adept at managing competing priorities with discretion and professionalism.

Job Responsibilities

• Manage complex executive calendar scheduling, including prioritization of meetings, conflicts resolution, and proactive planning across multiple time zones
• Orchestrate and coordinate executive meetings with internal leaders, external partners, and customers, ensuring all logistics are organized and materials are prepared
• Coordinate domestic and international travel across the Americas region, including flights, hotels, ground transportation, and detailed itineraries
• Manage and submit expense reports and travel-related expense approvals on behalf of the executive
• Partner closely with the Chief of Staff to keep the executive informed and aligned on organizational priorities, awards, and key initiatives
• Assist with internal communications and executive correspondence, including preparation of memos, reports, letters, and other documents
• Prepare agendas and make logistical arran...