Administrative Assistant

Job Summary

We are seeking a proactive and highly organized Administrative Assistant to join our dynamic team. In this vital role, you will provide comprehensive administrative support to ensure the smooth operation of our office environment. Your responsibilities will include managing correspondence, coordinating schedules, handling data entry, and delivering exceptional customer service. The ideal candidate is detail-oriented, tech-savvy, and capable of multitasking efficiently in a fast-paced setting. This paid position offers an exciting opportunity to develop your office management skills while contributing to a collaborative and energetic workplace.

Responsibilities

• Manage multi-line phone systems, answer inquiries promptly, and direct calls professionally using excellent phone etiquette
• Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents and records
• Perform data entry tasks accurately using productivity software such as Microsoft Office and Google Workspace
• Support calendar management by scheduling appointments, meetings, and reminders for team members
• Assist with bookkeeping activities including invoicing, expense tracking, and basic QuickBooks entries
• Provide front desk support by greeting visitors, handling inquiries, and ensuring a welcoming environment
• Conduct proofreading of documents and correspondence to ensure clarity and professionalism
• Support office management tasks such as ordering supplies, coordinating repairs, and maintaining office equipment

Qualifications

• Proven clerical or administrative experience in an office environment with strong organizational skills
• Proficiency in computer literacy including Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and data entry tools
• Experience with bookkeeping software such as QuickBooks is highly desirable
• Excellent communication skills with the ability to provide superior customer support in per...