Personal Assistant / Administrative Project Coordinator

We are looking for a highly organized, motivated, and dependable Personal Assistant / Administrative Project Coordinator to work directly with our General Contractor and help manage daily operations, client communication, project coordination, scheduling, and administrative responsibilities.

This position is ideal for someone who enjoys organization, problem solving, communication, and being involved in multiple moving parts of a growing construction company. You will help keep projects, clients, subcontractors, and internal operations moving smoothly.

Construction experience is helpful but not required. We are looking for someone with strong communication skills, attention to detail, and the ability to learn and grow.

Key Responsibilities

Project Coordination

* Assist with managing active construction projects from start to completion• Help organize project schedules and timelines• Coordinate communication between clients, subcontractors, vendors, and company leadership• Follow up with crews on daily progress updates• Track project milestones and upcoming tasks• Help prepare for project starts, inspections, and walkthroughs• Maintain project files, photos, documents, selections, and updates

Client Communication

* Provide professional updates to clients through phone, text, and email, complete follow up calls, emails, texts for new potential customers• Schedule meetings, walkthroughs, consultations, and appointments• Assist with client questions and coordinate answers with the project team• Maintain a positive client experience throughout the construction process

Administrative Support

* Manage calendar and daily scheduling for the General Contractor• Organize and issue emails, documents, estimates, invoices, and project information• Prepare proposals, contracts, change orders, and project paperwork• Coordinate permits, applications, and required documents, collaborate with lender terms for finance projects• Track important deadlines and follow-ups• Keep p...