EXECUTIVE ASSISTANT

EXECUTIVE ASSISTANT

Location

La Jolla, CA office (primary), with hybrid / remote flexibility for portions of the week

Hours

Part-Time (20–25 hrs/week) or Full-Time (40 hrs/week) — candidates should indicate their preference and availability

Compensation

$25–$30/hour, depending on experience and schedule

Job Summary

CEO of a restaurant group is seeking a highly organized, proactive, and trustworthy Executive Assistant. This is a hybrid role: part traditional EA, part personal assistant, with light project-management and coordination responsibilities layered in. The ideal candidate is equally comfortable managing an inbox and calendar as they are running errands, coordinating with household vendors, and helping keep family logistics on track. A valid driver's license, clean driving record, and reliable vehicle are required, as the role includes regular local driving and errands.

Key Responsibilities

1. Email Management

• Monitor and respond to emails on behalf of the CEO
• Prioritize and flag important messages
• Draft and edit email correspondence

2. Calendar Management

• Schedule and coordinate meetings, appointments, and events
• Send calendar invites and reminders
• Resolve scheduling conflicts in a timely manner

3. Travel Coordination

• Arrange domestic and international travel, including flights, accommodations, and transportation
• Prepare travel itineraries and ensure all details are covered
• Handle last-minute changes and emergencies efficiently

4. Document Management

• Edit and proofread documents for accuracy and clarity
• Prepare presentations, reports, and other business documents
• Maintain and organize digital files and records

5. Vendor Communication

• Liaise with vendors and service providers, and pay bills
• Obtain quotes, negotiate contracts, and handle invoicing
• Ensure timely delivery of goods and services

6. Meeting Support

* Prepare agendas and materials for meetin...