Part-Time Operations Assistant

Part-Time Operations Assistant (Hybrid)

About the Opportunity

Suffolk Counseling Services is a growing outpatient mental health practice serving communities throughout Suffolk County. We are looking for a highly organized, dependable, and proactive Part-Time Operations Assistant to support our Director of Operations and CEO.

This is a great opportunity for someone who enjoys working behind the scenes, managing details, and helping an organization run efficiently. The ideal candidate is comfortable working independently, takes initiative, and follows through on responsibilities while maintaining a collaborative and professional approach.

Key Responsibilities

Onboarding and Offboarding

• Coordinate new hire paperwork, onboarding checklists, system access, and required training.
• Work with IT and internal teams to facilitate employee system setup and access removal.
• Assist with administrative offboarding tasks and documentation.

Credentialing Support

• Assist with clinician credentialing and recredentialing as needed.
• Coordinate documentation and follow up with our credentialing vendor.
• Track clinician licenses, permits, malpractice insurance, and renewal deadlines.

Payroll Preparation

• Assist with biweekly payroll preparation, including timecard and PTO review.
• Follow up on discrepancies and collect independent contractor invoices.
• Organize payroll-related documentation for management review.

Administrative and Operations Support

• Provide administrative and project support to the Director of Operations and CEO.
• Prepare and organize reports, documents, presentations, policies, and procedures.
• Conduct research, compile information, and assist with project follow-up.
• Assist with conferences, events, promotional materials, and other organizational initiatives as needed.

Qualifications

• Minimum of 2 years of administrative or operations support experience required.
• Healthcare or behavioral health experience preferred, but not required.
• Proficiency in Microsoft Office 365, including Word, Excel, Outlook, and Teams.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to work independently, manage competing priorities, and meet deadlines.
• Demonstrated initiative, reliability, discretion, and follow-through.
• Comfortable learning new systems and adapting to changing priorities.

Schedule and Work Environment

• 15 hours per week.
• Hybrid arrangement with a combination of remote and in-office work.
• In-office responsibilities at Suffolk Counseling Services locations as needed.
• Schedule coordinated based on organizational needs.

Why Join Suffolk Counseling Services?

You'll be part of a collaborative organization dedicated to providing quality mental health services to our community. This position offers the opportunity to contribute to meaningful operational initiatives while working closely with organizational leadership in a flexible, part-time role.

Apply Today!

If you're organized, detail-oriented, and enjoy supporting a team while taking ownership of your work, we'd love to hear from you!

Suffolk Counseling Services is an equal opportunity employer committed to fostering a respectful and inclusive workplace.

Pay: $23.00 - $26.00 per hour

Expected hours: 15.0 per week

Application Question(s)

• Are you available to work approximately 15 hours per week, including some in-office hours?
• Briefly describe your experience managing multiple administrative responsibilities and ensuring timely follow-through.

Experience

• Administrative or Operations Support: 2 years (Required)
• preparing or processing payroll?: 1 year (Required)

Shift availability

* Day Shift (Required)

Ability to Commute

* Sayville, NY 11782 (Required)

Work Location: Hybrid remote in Sayville, NY 11782