Operations Assistant

Job Summary and Organization Information

The Hawai’i Fetal Alcohol Spectrum Disorders (FASD) Action Group is seeking an independent contractor to work with us an OPERATIONS ASSISTANT to support our work.

The Hawaiʻi FASD Action Group is a 501c3 non-profit organization with a mission to raise awareness through education, policy, advocacy, and research around the impact of Fetal Alcohol Spectrum Disorder (FASD) on individuals, their families, and the communities of Hawai’i.

Hourly Contract Rate/Information

· 1099 Independent Contractor-$30-$40/hr (*based on experience/qualifications*)

· Up to 20 hours per week, flexible schedule

· Hybrid Remote (*will need to be on-site for certain events/meetings*)

Primary Responsibilities-

Provides administrative support for all aspects of a small non-profit organization including, but not limited to:

·Expense reporting, light bookkeeping, invoicing/billing, printing, mailings, etc.

·Scheduling, email and phone communication, and listserv management

· Coordination with the Board, Advisory Council, consultants, subcontractors, trainers/speakers’ bureau, community partners, and other stakeholders, including volunteers

· Meeting, conference, travel, and event planning, including on-site/day-of coordination

·Manages development of newsletters, outward communications, and social media.

·Supports the ethical, regulatory, and contractual compliance of all projects in conjunction with the Executive Director

·Participates in subject-matter training and on-going professional development *(as available)*

·Oʻahu-based preferred, neighbor-island/travel may be required of this position

Qualities

· Compassionate, curious, highly independent critical thinker

· Willing to learn something new every day

· Works well under pressure/with multiple projects, transitions, and changes

· Enjoys meaningful and challenging community-based work

Experience/Qualifications

· Minimum of 3 years of complex administrative experience

· Strong organizational and communication (written and verbal) skills

· High proficiency in use of Microsoft 365/Google Workspace, basic accounting software, virtual meeting platforms, and basic design and non-profit management software

· Some project management, training, public health and/or advocacy experience *preferred*

Job Types: Part-time, Contract

Pay: $30.00 - $40.00 per hour

Work Location: Hybrid remote in Mililani Town, HI 96789