Legal Administrative Assistant

Job Description: Legal Administrative Assistant

About Us

We are a regulatory compliance law firm that is seeking a motivated Legal Administrative Assistant to join our team on a part-time basis.

Role and Responsibilities

The Legal Administrative Assistant provides essential day-to-day administrative, operational, and marketing support to the attorneys and staff of Clark-Esposito Law Firm, P.C., serving as an important point of coordination across client communications, internal systems, firm operations, and marketing support.

Administrative and Office Support

• Answer phones and manage initial inquiries from clients, potential clients, and third parties
• Manage and coordinate scheduling and calendar for the firm and Managing Attorney
• Draft, format, and send letters, memos, emails, correspondence, SOPs, and spreadsheets
• File, scan, organize, and maintain physical and electronic documents
• Manage incoming mail, deliveries, and outgoing shipments
• Perform data entry and maintain internal logs and databases
• Order office supplies and manage office inventory
• Perform local errands as needed, including post office, FedEx, UPS, bank, and similar destinations
• Perform light general office upkeep to maintain a professional and organized workspace
• Provide additional administrative support as needed

Client and Third-Party Interaction

• Conduct client and potential new client intake and welcome meetings
• Support onboarding of new clients, including document coordination and follow-up
• Draft correspondence and documents for clients, co-counsel, opposing counsel, courts, and government agencies, and send on behalf of the firm
• Communicate with external parties by phone and email as directed

Systems and Case Management

• Enter and maintain data in Clio (case management and time entry)
• Use Microsoft Office and Google Workspace tools
• Use DocuSign for document execution and tracking
• Support use of firm platforms including Lawmatics, Calendly, Wix, and other tools as needed
• Use firm telephone and answering system

Marketing and Communications Support

• Schedule and post content across social media platforms including Instagram, LinkedIn, Facebook, and YouTube
• Support newsletter drafting, coordination, and distribution
• Assist with website updates, blog support, and digital content as needed
• Support coordination of firm events, conferences, and marketing materials
• Use Canva, Adobe, and other design tools to create or update firm materials

Training and Oversight of Legal Marketing Intern

• Provide day-to-day guidance to the Legal Marketing Intern on assigned tasks, using existing firm SOPs and marketing systems
• Help the intern get oriented to firm tools including Canva, the content calendar, Lawmatics, and Google My Business
• Review the intern's work product for accuracy and brand consistency, and provide constructive feedback
• Escalate any performance concerns, scope questions, or matters outside day-to-day task guidance to the Managing Attorney

Required Qualifications

The ideal candidate for this role must possess

• Currently pursuing or holding a degree in business, communications, legal studies, or a related field
• Prior experience in an administrative, legal, or professional services environment
• Familiarity with Microsoft Office, Google Workspace, and social media platforms
• Strong written and verbal communication skills
• Highly organized with strong attention to detail
• Ability to manage multiple tasks and priorities in a fast-paced environment
• Demonstrated professionalism, discretion, and reliability
• Demonstrated experience in the Legal Administrative Assistant role, including firm systems, client communication, and marketing support
• Strong written and verbal communication skills
• Highly organized with strong attention to detail
• Ability to manage multiple tasks and priorities in a fast-paced environment
• Demonstrated professionalism, discretion, and reliability

How to Apply

Qualified applicants should submit a resume and cover letter to contact@clarkespositolaw.com or you may upload a single pdf containing these items and submit via Indeed.

To be considered, please include the code CELFLAA2026 in the subject line of your email, or where submitted via Indeed, place in the "Re" line of your cover letter. Applications that do not include this code will not be reviewed. We read cover letters carefully, and we notice when someone follows instructions.

Applications are confidential. We are reviewing candidates on a rolling basis.

The Clark-Esposito Law Firm, P.C. is an equal opportunity employer, and we welcome applicants from diverse backgrounds.

Pay: $20.00 - $25.00 per hour

Expected hours: 15.0 – 25.0 per week

Work Location: Hybrid remote in Norwalk, CT 06850