OPERATIONS & PERSONAL ASSISTANT to the Founder

You will directly support Dr. Appasani who is a psychiatrist, startup founder, speaker, and advisor operating across multiple domains. Your job will be to hold the complexity so that nothing falls through the cracks, and so that the most valuable hours in the day are protected for the work only he can do.

If you're sharp, proactive, deeply organized, and energized by being the person behind the scenes who makes everything run then this may be the role for you.

Reports To

Dr. Raghu Appasani

Works Alongside

Andrea (Virtual EA, Argentina)

Start Date

Immediate / ASAP

THE OPPORTUNITY

This role starts at ~10 hours per week and is built to grow. As trust deepens and the operation grows, so will the hours, the scope, and the title. You'll work in close coordination with Andrea, his virtual EA in Argentina, with clearly defined lanes so both of you can operate at your best. The in-person nature of this role matters: presence, judgment, and discretion are core to what makes it work.

WHAT YOU'LL OWN

Clinical Practice Administration

• Assist with intake admin, scheduling coordination, and EHR upkeep
• Support HR operations as the practice grows including onboarding other clinicians (i.e. PMHNP, therapists, coaches)
• Track licensure, supervision logs, and compliance documentation
• Liaise with vendors.
• Assist with contract and invoice creation and follow-up

Medical Licensing & CME Management

* Maintain a master calendar of all license renewal deadlines including state medical boards, DEA, and any other active registrations with reminders well ahead of due dates * Track CME requirements by license and specialty; maintain a running log of completed credits * Research and surface relevant CME opportunities such as conferences, online courses, webinars that are aligned with renewal deadlines and clinical interests * Organize and file CME certificates, renewal confirmations, and credentialing documents in a clean, retrievable system *...