Litigation Practice Group Administrative Assistant

Job Description

Title Litigation Practice Group Administrative Assistant

Status Full-time; FLSA – Non-Exempt

On-site position in White Plains with potential for occasional hybrid remote flexibility

Leason Ellisis seeking a full-time (on-site) and detail-oriented junior level Legal Administrative Assistant to support its litigation practice group.

Leason Ellis is an established IP boutique law firm headquartered in White Plains, New York. We launched in 2008, and now house over 30 patent, trademark, and copyright attorneys under our roof. We are one of only four firms listed in the IAM Patent 1000 New York section recommended on each of the prosecution, litigation and transactions tables.

Duties and Responsibilities

· Provide administrative support to group co-chairs, attorneys, and paralegals

· Perform conflict checks, prepare conflict waiver letters and engagement letters and open matters

· Prepare memos, letters and other documents with a high-level of accuracy and a keen eye for proofreading; communicate information expediently

· Maintain attorneys’ calendars and contact lists as requested, which may include arranging all aspects of internal and external client meetings and conferences

· Coordinate business development/marketing efforts, including PowerPoint presentations, proposal development, and follow up with clients/prospects

· Coordinate business-related travel arrangements, including submitting business related expenses for reimbursement on behalf of the attorneys

· Review monthly bills for consistency, accuracy and spelling; check bills for consistency against special engagement terms (deferrals, rates, caps, etc.)

· Upload documents and correspondence, ensuring compliance with firm’s procedures

· Proofread material for grammatical, typographical and spelling errors

· Coordinate CLE training classes

· Perform other administrative duties and responsibilities, as assigned

Qualifications and Requirements

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