Intake Coordinator / Administrative Assistant

Intake Coordinator / Administrative Assistant

Part-Time | Remote | Stamford, CT-Based Boutique Private-Pay Psychotherapy Practice

EleVolve is a bespoke private-pay psychotherapy practice serving high-achieving women who may look successful on the outside, but secretly feel overwhelmed, anxious, disconnected, or stuck. We help clients create lives that feel calmer, more aligned, and more authentic.

We are seeking a warm, polished, highly organized Intake Coordinator / Intake to serve as our Client Concierge and rock start admin to the practice. The role will help to support client service, scheduling, intake coordination, and administrative support within a growing founder-led mental health private practice.

This is a meaningful, client-facing role. As the first point of contact for prospective and current clients, you set the tone for the care we provide, and make this role an integral part of the practice we are building.

Position Details

• Location: Work from home to start, supporting a Stamford, CT-based psychotherapy practice
• Schedule: Part-time, Flexible Hours starting at 5 hours per week, with potential for growth over time
• Compensation: Starting at $18/hour
• Potential for benefits: As the practice grows, we plan to offer benefits.

Key Responsibilities

• Respond to phone calls, emails, and client inquiries in a warm, professional, and timely manner
• Manage lead follow-up and consultation scheduling
• Support booking, scheduling, rescheduling, and cancellations
• Ensure intake paperwork, consent forms, and onboarding tasks are completed before appointments
• Assist with EHR, administrative systems, and practice management tasks
• Support superbill-related administrative needs
• Coordinate referrals and outside provider outreach as needed
• Assist with light marketing, networking, and practice support tasks
• Help track basic KPIs and support practice growth over time
• Identify opportunities...