Executive Personal Assistant

Job Summary

We are a Premier Estate Sale Company seeking a highly organized and proactive Executive Personal Assistant to support our executive team. This role involves managing daily administrative tasks, coordinating schedules, and ensuring smooth operations to enable the company’s continued success. The ideal candidate will be detail-oriented, resourceful, and capable of handling a variety of responsibilities with professionalism and discretion.

Responsibilities

• Manage and maintain the executive’s calendar, scheduling appointments, meetings, and events efficiently.
• Coordinate travel arrangements, including booking flights, accommodations, and transportation as needed.
• Prepare and organize documents, reports, and presentations for meetings or client interactions.
• Handle correspondence on behalf of the executive, including emails and phone calls, prioritizing urgent matters.
• Assist with project management tasks related to estate sales, ensuring deadlines are met and details are attended to.
• Serve as a liaison between the executive and clients, vendors, or team members to facilitate communication.
• Support in planning and executing company events or estate sale activities.
• Perform general administrative duties such as filing, data entry, and managing office supplies.
• Anticipate needs of the executive to provide proactive support in a fast-paced environment.

Skills

• Proven experience as an Executive Personal Assistant or in a similar administrative role.
• Excellent organizational skills with keen attention to detail.
• Strong communication skills—both written and verbal.
• Ability to multitask effectively and prioritize tasks efficiently.
• Discretion and confidentiality when handling sensitive information.
• Proficiency in office software such as Microsoft Office Suite or Google Workspace.
• Ability to adapt quickly to changing priorities within a dynamic estate sale environment.
• Professional demeanor with a proactive approach to problem-solving.

This position offers an engaging opportunity to work closely with leadership in a reputable estate sale company while providing essential support that contributes directly to our success.

Pay: $24.77 - $28.24 per hour

Expected hours: 40.0 per week

Benefits

• Employee discount
• Flexible schedule

Work Location: Hybrid remote in Huntington Beach, CA 92647