Personal Assistant

We are seeking a highly organized, self-driven, positive, creative, and hard-working individual with excellent interpersonal and communication skills. The ideal candidate will be a self-starter with exceptional organization skills, able to anticipate needs and solve problems proactively, and be able to handle of variety of tasks with ease.

Please Note

This opportunity is NOT remote and candidates who are in NYC (ideally in Manhattan) are highly preferred.

Primary Responsibilities

- Some light bookkeeping and reconciliation duties upon request.

- Prioritize inquires and requests while troubleshooting conflicts.

- Making smart judgement calls and recommendations to ensure smooth day-to-day operations.

- Manage information systems operations including software, desktop support and internal telecommunications.

- Open & process incoming mail/emails, sorting for priorities & distribute and/or handle items not requiring supervisor’s review.

- Liaise with personal attorneys, bankers, and accountants.

- Assist with personal and professional daily errands and tasks.

- Coordinate with vendors and service providers to ensure seamless execution of tasks and projects.

- Help with special projects and tasks as assigned.

- Answering phone calls, emails and taking messages.

- General support for the owner in every aspect of daily needs.

- Manage personal and professional calendars.

Requirements

- Must possess excellent listening, oral and written communication skills.

- Excellent organizational skills with strong focus on accuracy and attention to detail.

- Ability to prioritize and manage multiple tasks with minimum supervision.

- Strong time management skills: ability to prioritize multiple tasks effectively and efficiently.

- Must be resourceful, able to multitask and handle changing priorities.

- Be proactive with following up on details and throughly executing all requests (you will not be micromanaged).

- Must have excellent phone manner and thrive in a time sensitive environment.

- Demonstrate emotional intelligence, judgment, discretion, and confidentiality in all matters.

- Demonstrate an ability to anticipate problems and help avert them.

- Comfortable with technology and software.

Job Type: Full or part time

Job Type: Full-time

Pay: $50,000.00 - $70,000.00 per year

Benefits

• 401(k)
• Dental insurance
• Employee discount
• Health insurance
• Health savings account
• Paid time off
• Vision insurance

Experience

* Personal assistant: 3 years (Preferred)

Work Location: Hybrid remote in New York, NY 10011