Personal Assistant / Family Office Coordinator

Job Description – Personal Assistant / Family Office Coordinator

Location: Los Angeles Pasadena Area (Travel Required)

SUMMARY

We are seeking a highly organized, proactive, and resourceful Personal Assistant to support multiple family households, personal affairs, property-related matters, travel, budgeting, and administrative responsibilities. The ideal candidate will serve as a trusted partner by managing schedules, coordinating travel, overseeing household operations, assisting with budgeting and financial organization, monitoring property-related matters, and ensuring the smooth execution of day-to-day responsibilities.

This role supports family, household, administrative, travel, financial, and light property-related responsibilities across multiple locations in Los Angeles County. The ideal candidate thrives in a fast-paced environment, maintains strict confidentiality, anticipates needs before they arise, and can effectively manage multiple priorities simultaneously.

ESSENTIAL DUTIES & RESPONSIBILITIES

Administrative & Personal Support

• Manage complex family calendars, appointments, meetings, and activities.
• Coordinate household operations, including vendors, maintenance providers, service appointments, and administrative tasks.
• Manage personal errands and special requests.
• Support email management and assist in preparing, editing, and organizing correspondence, letters, and documents.
• Maintain records, files, reports, receipts, and important household documentation.
• Coordinate transportation logistics and provide driving assistance when necessary.
• Track and assist with household expenses, bill payments, and general administrative organization.
• Assist with gift purchasing, shopping, personal projects, and special occasions.
• Provide support with research projects, scheduling, and miscellaneous family requests.
• Ensure smooth communication and coordination among family members and service providers.
• Maintain strict confidentia...