Personal Assistant

NOTICE: This is a personal/executive assistant position requiring in-person interviews at the executive’s home office. Please apply only if you are comfortable with in-person meetings and are fluent in both written and spoken Spanish.

Job Overview

WeCare Alliance for Mental Health is seeking a highly organized, proactive, and resourceful Personal Assistant to the CEO to provide high-level administrative, operational, and personal support. This role requires exceptional multitasking abilities, discretion, and a strong sense of initiative. The ideal candidate will serve as a key liaison between the CEO, staff, clients, and external stakeholders, ensuring seamless day-to-day operations.

Key Responsibilities

Executive Support

• Manage and maintain the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements
• Anticipate scheduling conflicts and proactively resolve them
• Prepare daily briefs, reminders, and priority task lists

Communication Management

• Serve as the primary point of contact between the CEO and internal staff, clients, and external partners
• Handle calls, emails, and correspondence on behalf of the CEO with professionalism and confidentiality
• Ensure timely follow-ups and clear communication across all channels.

Operational Coordination

• Assist with coordination of staff schedules, meetings, and agency-related activities
• Support internal processes including compliance reminders, documentation tracking, and task follow-ups.
• Maintain organized records and ensure alignment with agency standards.

Errands & Personal Tasks

• Run both personal and business-related errands as required
• Handle time-sensitive requests efficiently, often with short notice
• Support day-to-day logistical needs of the CEO.

Travel & Flexibility

• Be available for short-notice travel arrangements and occasional travel with the CEO if required
• Coordinate itineraries, accommodations, an...