Executive Coordinator

Position Overview

Re-use Hawaiʻi is seeking a highly organized, proactive, and detail-oriented Executive Coordinator to support the Executive Director, Director of Administration, and overall administrative operations of the organization.

This position plays a critical role in keeping daily operations running smoothly by supporting executive leadership, coordinating administrative functions, managing communications, and assisting with organizational systems and projects. The ideal candidate is a strong communicator, skilled multitasker, and problem solver who can anticipate needs, stay organized under pressure, and maintain professionalism and confidentiality.

Key Responsibilities

Executive Support

Support the Executive Director with scheduling, correspondence, document preparation, and other tasks as assigned

Coordinate meetings, events, travel arrangements, and follow up on action items, deadlines, and organizational priorities

Serve as a point of contact for internal and external communications and help ensure effective coordination across programs and departments

Administrative Support

Assist with maintaining organized filing systems, records, and internal tracking processes

Support the preparation of reports, presentations, proposals, and other organizational documents

Assist with data entry, reporting, recordkeeping, and administrative processes related to payroll, benefits, donations, grants, and organizational performance tracking

Support the creation of signage, marketing materials, and other communications as needed.

Assist with development activities, donor documentation, and community outreach efforts

Identify opportunities to improve administrative systems, workflows, and organizational efficiency.

Support special projects and strategic initiatives that advance the mission of Re-use Hawaiʻi.

Qualifications

Experience in administrat...