Executive Assistant/Office Manager

Executive Assistant (Part-Time)

Location

Spanish Fork, UT Schedule: Monday–Thursday | 10:00 AM–3:00 PM Work Setting: Primarily In-Person (Hybrid Potential for the Right Candidate)

About DivFit

DivFit designs and builds luxury home gyms, wellness spaces, and commercial fitness facilities throughout Utah. We work with homeowners, builders, designers, and businesses to create custom fitness spaces that combine exceptional design with the highest-quality equipment.

As our company continues to grow, we're looking for a highly organized, proactive Executive Assistant to help keep projects moving, support day-to-day operations, and play an important role in our continued success.

Position Overview

This is a part-time position based primarily in our Spanish Fork showroom. While the role is intended to be in person, a hybrid schedule may be available for the right candidate after training.

This position offers an excellent opportunity to grow alongside a fast-growing company, with the potential to transition into a full-time role as DivFit continues to expand.

Responsibilities

• Manage calendars, scheduling, and email communication
• Coordinate meetings and track action items
• Serve as the first point of contact for clients, vendors, and showroom visitors
• Coordinate project logistics, deliveries, equipment orders, and vendor communication
• Prepare invoices and assist with general administrative tasks
• Maintain organized project files, documentation, and internal systems
• Help manage licenses, insurance documents, permits, and company records
• Assist with marketing initiatives, social media, newsletters, and promotional efforts
• Support the owners with day-to-day operations and ensure projects stay on track
• Handle a variety of administrative and operational tasks as business needs evolve

Qualifications

We're looking for someone who is:

• Highly organized with exceptional attention to detail
• Professional, dependable, and trus...