Executive Assistant

Summary

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The executive assistant provides confidential support to the executive director. In addition, the executive assistant plays an integral part in preparing for and executing Commission meetings; maintaining organizational files and records documenting meetings, publications, and official correspondence; and providing other administrative support as needed.

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This job is open to

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### The public

U.S. Citizens, Nationals or those who owe allegiance to the U.S.

Duties

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The executive assistant is expected, on a routine basis, to be able to

perform a variety of confidential and complex administrative assignments on behalf of the executive director including: * scheduling appointments as needed, including recurring meetings such as staff meetings, briefings for external parties in advance of Commission meetings, and recurring annual events; * preparing and briefing the executive director on confidential matters to be considered before scheduled meetings, keeping executive director advised on time, place and topics to be discussed; * making all necessary travel arrangements for the executive director, including scheduling visits, making hotel and travel reservations, maintaining contact with executive director while en route, writing necessary correspondence upon return; * preparing and submitting travel reimbursement vouchers in accordance with Federal Travel Regulations (FTR) and internal travel policies; * reviewing incoming correspondence for the executive director, including requests for meetings, screening out items that can be handled personally or forwarded to other appropriate staff for action; * providing support with other tasks as assigned, particularly those that are of a confidential, sensitive, or high-priority nature;

provide support for the Commission meetings, including

* securing and independently managing operational contrac...