Executive Assistant

Description

Reporting to the President/CEO, the Executive Assistant provides administrative and other support to the President/CEO and Executive Management Team. A reliable, well-organized Executive Assistant handles day-to-day operations with a focus on efficiency and time management. The Executive Assistant is responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control and task delegation. Experience in handling a wide range of administrative support-related tasks with the ability to work independently with little or no supervision. He/she is a well-organized, flexible, and energetic professional who doesn’t mind wearing multiple hats. The Executive Assistant embodies Care Net’s Christian, Pro-Abundant Life mission and vision, by supporting Care Net’s key strategic initiatives.

Requirements: Core Responsibilities

• Assistant to the President/CEO for managing his/her calendar, communications, travel and day-to-day operations for the Executive Office
• Manage the Public Education budget
• Prepare, process and track call reports for the President/CEO’s donor calls and meetings.
• Maintain donor, prospect, Christian and other contact related lists for mass mailings and periodic updates on Care Net’s initiatives
• Use a range of productivity office software to include email, spreadsheets and databases, to ensure the efficient running of the office
• Manage the Church Engagement Pipeline in Hubspot
• Manage online and paper filing systems
• Manage the President/CEO’s internal and external speaking requests
• Prepares and processes travel and expense reports for the President/CEO’s donor and speaking event trips
• Processes expense reports for the President/CEO and Care Net Board of Directors
• Arrange for necessary office/equipment repairs
• Point of contact for the ADF Facility support ticketing system and reservations for remote staff at the Virginia Guest House
• Handle communications, s...