Executive Assistant, College and Graduate School of Arts and Sciences Dean’s Office

Location Charlottesville, Virginia, United States of America Category Administrative Support The Rector & Visitors of the University of Virginia Job Id R0084005 Job Type Full time

JOB DESCRIPTION The College and Graduate School of Arts and Sciences seeks a proactive, organized, and adaptable individual with a passion for supporting senior leaders for an Executive Assistant position in the Dean’s Office. This is a dynamic position in a fast-paced work environment requiring communication and coordination with faculty, staff, and administrators. The successful candidate will be responsible for providing high-quality administrative assistance including calendar management and scheduling, travel planning and expense reporting, meeting/event planning and preparation, and project support. The incumbent will play a pivotal role in ensuring seamless operations and contributing to the continued success of Arts and Sciences.

Sitting at the heart of the University’s largest school, the incumbent will have an unparalleled opportunity for hands-on learning about higher education administration. They will report to the Director for Academic Affairs Administration, who determines specific assignments for a group of administrative professionals collaborating across the various functions of the Dean’s Office. In an environment like ours—focused on intentionality, belonging, and excellence—the person hired for this position has the potential to make a lasting, meaningful impact on others.

Responsibilities

• Act as the right hand to senior leaders, providing sophisticated calendar management in a busy and ever-evolving office, with good judgment, emotional intelligence, and strong attention to detail
• Coordinating meetings and events, including catering orders and scheduling meeting rooms, locations, etc., to ensure meetings and events meet budgetary and format expectations
• Making travel arrangements and preparing expense reimbursement requests, maintaining appro...