Events and Office Manager

Position

Events and Office Manager

Reports to

Executive Director of Operations

Workers Supervised

None

Full-Time Employee

FLSA Classification

Non-Exempt

Work Hours

Monday – Thursday, 8:30 am – 5:00 pm, Friday as needed

Position Summary

The Events and Office Manager plays a key role in creating a well-organized, welcoming, and effective administrative environment that supports the ministries and daily operations of Long’s Chapel. This position is responsible for coordinating office operations, facility scheduling, and event logistics while providing dependable administrative support to staff and supervision for volunteers. Working closely with the Executive Director of Operations, this role helps ensure smooth communication, efficient use of resources, and a hospitable experience for members, guests, and community groups. The position is not remote and is expected to be in the office during work hours.

Essential Duties and Responsibilities

• Maintain information as needed in the online directories and church registries.
• Prepare the Annual Membership Roll Audit.
• Maintain the phone voice mail system (i.e. program staff directory, worship service information, day and evening office voicemail messages.)
• Maintain and order all needed office and copier supplies.
• Cover the Welcome Desk area when volunteers are not available.
• Proofread communications materials.
• Prepare sermon notes weekly for the bulletin.
• Calendar: Responsible for scheduling all areas of the facility for group meetings, classes, other routine facility use requests on the church calendar, and any updates of the calendar as needed. When requested, review the calendar at the weekly staff meeting to determine potential conflicts.
• Schedule use of church vehicles and maintain the database of approved drivers.
• Schedule and oversee volunteers who work at the Welcome Desk.
• Coordinate and communicate with outside groups who would like to use the facilit...