Entry-Level Administrative Assistant

We are hiring a full-time Administrative Assistant / Office Coordinator to support daily office operations and the executive team.

This is an entry-level position with on-the-job training related to business administration, office systems, vendor communication, filing, inventory tracking, and general office support. There is opportunity for growth within the company for candidates who demonstrate strong performance, reliability, and a willingness to learn. We are looking for someone who is interested in a long-term role with the company.

Schedule

• Full-time
• Monday to Friday
• 9:00 AM to 5:00 PM
• On-site only
• No remote work

Main Responsibilities

• Assist with daily office organization, filing, and recordkeeping
• Work on spreadsheets, data entry, and basic reports
• Help track office supplies, inventory, and purchase requests
• Communicate with vendors to request quotes, invoices, statements, and order updates
• Help place approved supply orders and track deliveries
• Use various office software, databases, and internal systems as needed
• Create calendar invites when requested
• Help organize documents, checklists, and standard operating procedures
• Support the executive team with administrative tasks and follow-up items

Required Skills

• Comfortable using a computer for daily tasks
• Able to type efficiently and accurately
• Clear spoken English communication
• Strong organizational ability

Preferred Skills

• Basic spreadsheet knowledge
• Good written communication
• Attention to detail
• Problem-solving
• Time management
• Ability to follow instructions
• Comfortable using email, web browsers, printers, scanners, and office equipment

Ideal Candidate

The ideal candidate is dependable, organized, professional, and willing to learn. We are looking for someone who can follow instructions, communicate clearly, stay on top of tasks, and help keep the office running smoothly.

Prior administrative experience is helpful but not required. Trainin...