Commercial Executive Assistant

Objective

Provide high-level executive administrative support to three C level executives (CMO, CRO, and CSO), acting as a strategic partner and primary point of contact for internal and external stakeholders. This role ensures effective coordination of executive priorities, calendar management, communications, and special projects while maintaining confidentiality, operational excellence, and alignment with business objectives.

Position Requirements

Education

Bachelor’s degree or equivalent experience in Business Administration or related field

Experience

: 5–10 years of experience supporting multiple C-level executives in a fast-paced, high-demand environment

Language

English Advanced, Spanish: Required

Key Job Accountabilities

• 1. Executive support & strategic coordination across CMO, CRO, and CSO offices. Eventually provide support to the VP’s that report to those C level positions 25%
• 2. Complex calendar, travel, and priority management across multiple executives 15%
• 3. Stakeholder management and liaison with internal teams and external partners 15%
• 4. Coordination and execution of executive meetings, communications, and events 15%
• 5. Special projects and operational support aligned with executive priorities 10%
• 6. Coordination and logistics for trade shows and commercial events, including the national commercial meeting (NCM) 20%

Main Responsibilities

• Manage complex and dynamic calendars across multiple executives, prioritizing critical business needs.
• Coordinate domestic and international travel logistics, including itineraries, agendas, and expense reports.
• Serve as primary liaison between executives and internal/external stakeholders (customers, agencies, auditors, vendors)
• Prepare, edit, and manage high-quality presentations, reports, and executive communications
• Organize and coordinate executive meetings, leadership sessions, and offsite events
• Track and follow up on key projects,...