Bookkeeper/Administrative Assistant

POSITION SUMMARY

Under the general supervision of the Accounting Supervisor, CFO, or designee, Bookkeeper is responsible for reviewing, reconciling and ensuring accurate, efficient and timely payment of invoices. The Bookkeeper will manage vendor relationships, maintain accurate financial records, and perform other routine accounting functions to support the Finance Department. The ideal candidate will possess strong attention to detail, excellent communication and interpersonal skills, and a solid understanding of accounts payable process. Administrative Assistant support to the Chief Financial Officer and customer service to Tribal Members. Duties include clerical and project-based work.

ESSENTIAL FUNCTIONS

1. Process and code invoices, ensuring accuracy, compliance and timely payment.

2. Preparing and processing payment batches, including checks, electronic transfers, and other payment methods.

3. Reconcile vendor statements and resolve any discrepancies.

4. Assist with month-end close processes and provide support for audits.

5. Work closely with internal departments and external vendors to resolve any payment issues or discrepancies.

6. Understand expense accounts and cost centers.

7. Understands compliance issues around accounts payable processes (W-9, sales tax, etc.)

8. Reconcile the accounts payable ledger to ensure that all bills and payments are accounted for and properly posted.

9. Match invoices to purchase orders and contracts to ensure accuracy and completeness.

10. Monitor accounts payable aging and follow up on overdue invoices.

11. Review, audit, and process all credit card statements, expense reports, and making payments on credit accounts

12. Maintain accurate and up-to-date records of all accounts payable transactions.

13. Prepare weekly aging reports.

14. Review Travel expense reports for compliance.

15. Maintain financial and statistical records; Enter fin...