Executive Assistant to the Chief of Staff

Responsibilities

• Provide administrative secretarial support to the Chief of Staff;
• Handle confidential information;
• Providing professional phone coverage by screening incoming calls and documenting comprehensive messages;
• Managing the Chief of Staff's calendar and coordinating all appointments;
• Gather and organize all required briefing materials ahead of scheduled meetings and events;
• Professionally greeting visitors and overseeing all logistical aspects of meetings;
• Updating the Chief of Staff’s contacts with phone number and email changes or additions;
• Scheduling travel arrangements for the Chief of Staff;
• Prepare travel documents and manage reimbursements;
• Prepare, proofread, and format letters and reports;
• Produce comprehensive data reports as requested by the Chief of Staff;
• Participate in continuous professional development;
• Maintain office documents and files;

and * Other tasks as assigned.

Minimum Qualifications

• High school degree or Equivalent (some college or Associates Degree preferred)
• 3-year prior experience in a receptionist or office assistant role;
• 1-year prior experience with the IL General Assembly preferred;
• Very strong in Microsoft Word and Excel and Goggle Workspace (Gsuite); and
• Excellent verbal and written communication skills
• No remote option

Salary Range

• Minimum $65,000 based on experience and education;
• Health, dental, vision, prescription, behavioral health, and life insurance; for details, visit https://www2.illinois.gov/cms/benefits/StateEmployee/Pages/StateInsuranceProgram.aspx;
• Participation in State Employees’ Retirement System;
• Optional participation in health savings account and deferred compensation programs; and;
• Competitive vacation, sick, and personal time.

Work Environment

* Work is largely performed in the Illinois State Capitol Building Complex in Springfield, Illinois which is open to the public. Security for the Capitol Compl...