Administrative Coordinator

Job Title

: Administrative Coordinator

Reports to

: Regional Director - Texas

SUMMARY

Functions as a key team member responsible for performing a variety of tasks related to administrative duties and providing support to management team.

DUTIES AND RESPONSIBILITIES

• Adheres to the mission of SERCO by providing administrative support for operations.
• Facilitates logistical needs and communications between regional offices through online tools (Webex, Zoom, Teams, Skype, Dropbox, OneDrive, Google Docs).
• Maintains project management schedules to anticipate operational support needs and ensures deadlines are met.
• Coordinates activities and schedules of events for regional offices, including staff meetings, conferences, and retreats.
• Monitors, records, and routes incoming/outgoing correspondence, ensuring timely responses and follow-ups.
• Assists with the preparation, proofreading, and editing of reports, presentations, and correspondence.
• Maintains Regional Director’s files in an accessible and efficient filing system, ensuring easy access for distribution.
• Transcribes meeting minutes and prepares follow-up action plans, tracking outcomes and expectations.
• Manages social media and online communication tools to enhance coordination with regional offices and promote internal communication.
• Assists with forecasting and planning the annual staff development and employee training schedule, coordinating follow-up on training initiatives.
• Supports payroll processing, human resources, communications, and employee assistance efforts for the Regional Director.
• Prepares and manages expenditure reports and after-travel expense reports, ensuring accuracy and timely submission.
• Prepares invoices and ensures they are processed and paid in a timely manner.
• Conducts corporate, government affairs, operational research, and evaluation tasks to support ongoing projects and initiatives.
• Assists with procurement processes, including gat...