Administrative Assistant

Luxury Wedding Entertainment Company | Highly Organized | Supportive Environment

Trade Your Rigid Office Job for a Culture That Actually Values Your Organizational Superpowers.

We are a fast-growing luxury entertainment company that creates high-energy, world-class experiences for weddings. Behind every packed dance floor is a team working hard to ensure the details are perfect.

As we continue to grow, our leadership team needs to stay focused on our clients and our events. We are looking for a rock-solid, highly organized Administrative Assistant to take over our day-to-day office tasks and keep everything running smoothly behind the scenes.

If you genuinely love organizing an overflowing inbox, keeping spreadsheets perfectly updated, and supporting a fun, fast-paced team, this is the role for you.

Who This Role Is For

You might be a perfect fit if:

• You find deep satisfaction in checking things off a to-do list.
• You love organizing emails, files, and documents so nothing gets lost.
• You are reliable, consistent, and take pride in your attention to detail.
• You communicate warmly and professionally with clients and vendors.
• You prefer a steady, clear administrative role where you know exactly what is expected of you.

What You’ll Actually Do (The Big Three)

1. Inbox Management & Client Communication

• Act as the first point of contact for our main email inbox.
• Triage, organize, and respond to incoming emails from clients, planners, and vendors.
• Ensure no email gets missed and the leadership team only sees what requires their immediate attention.

2. Spreadsheet & Data Management

• Keep our event tracking and marketing spreadsheets accurate and up to date.
• Reach out to photographers and videographers after weddings to collect media galleries.
• Ensure all vendors are correctly tagged and logged for our social media team.

3. General Administrative Support & Paperwork

* Handle routine clerical tasks l...