Administrative Assistant-STEM

Current Madison College employees

must apply to the internal career site by logging into Workday --------------------------------------------------------------------------------------------------------

Job Posting Date

July 9, 2026 Application Deadline:

Salary Information

$22.51 - $28.14

(For current employees, pay may not be restricted to the posted range and will be set in accordance with the Madison College Compensation Manual guidelines for internal salary placement.) Department:

School of STEM_Operations Job Description:

The School of STEM at Madison College is seeking an Administrative Assistant in a Limited Term Employment (LTE) opportunity to provide comprehensive administrative and operational support for departmental functions. This position coordinates meetings, events, trainings, calendars, purchasing, travel arrangements, supply orders, document preparation, course scheduling, and other routine processes that support the daily operations of academic and service areas.

Success in this role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while meeting deadlines in a fast-paced environment. The Administrative Assistant prepares and maintains reports, records, and data using college systems; supports onboarding and offboarding activities; assists with enrollment and course setup processes; and provides responsive customer service to students, faculty, staff, and external partners. This position also supports budget-related activities by tracking expenses, reconciling transactions, managing purchasing cards, and helping ensure compliance with applicable procedures, grants, and contracts.

Position Details

Schedule

This is a 1-year LTE position working 40 hours per week, 52 weeks per year, Monday through Friday, 9:00am to 4:30pm. This position offers a hybrid work schedule 3-days on campus and 2 days remote, subject to change in...