Administrative Assistant

Position Summary

Daramola Inc. is looking for an organized, dependable, and detail-oriented Administrative Assistant to support the company's day-to-day administrative and office operations.

This position will provide administrative support to management and project staff, including document management, scheduling, data entry, correspondence, invoicing and billing support, employee records, purchasing, and general office coordination.

The ideal candidate is organized, detail-oriented, and comfortable working with documents, spreadsheets, and people while managing multiple tasks and deadlines. This is an entry-level position, but candidates with construction or administrative experience, along with a willingness and ability to learn construction processes, are preferred.

Key Responsibilities

Administrative & Office Support

· Organize and maintain company files and documentation.

· Assist with scheduling meetings, appointments, and company activities.

· Prepare, format, scan, and distribute documents.

· Draft and send routine correspondence and emails.

· Answer and direct phone calls and other communications.

· Maintain company calendars, contact lists, and spreadsheets.

· Assist with office supply purchasing and general office needs.

Accounting & Administrative Support

· Assist with invoices, receipts, billing, and payment tracking.

· Maintain accounts payable and accounts receivable records as directed.

· Assist with organizing payroll and employee documentation.

· Maintain vendor and supplier records.

· Assist with purchasing and tracking orders and deliveries.

· Coordinate with the company's bookkeeper or accountant as needed.

Employee & Compliance Support

· Assist with new-hire paperwork and employee onboarding.

· Maintain employee files and required documentation.

· Track licenses, certifications, training, and expiration dates.

· Assist with maintaining company licenses, registrations, and insurance records.

· Assist management with gathering documents for compliance and reporting.

Project Support

· Assist Project Managers and Project Coordinators with project documentation.

· Organize and maintain project files and records.

· Assist with preparing project correspondence and routine paperwork.

· Maintain project-related spreadsheets and logs.

· Assist with collecting documents from clients, subcontractors, and suppliers.

Qualifications

· Associate degree or equivalent education and/or experience preferred.

· Strong organizational and time-management skills.

· Excellent attention to detail.

· Good written and verbal communication skills.

· Proficient with Microsoft Excel, Word, Outlook, and PDF documents.

· Comfortable working with spreadsheets and electronic documents.

· Able to manage multiple tasks and deadlines.

· Professional and courteous when communicating with employees, clients, contractors, and vendors.

· Able to maintain confidentiality of company and employee information.

· Willingness to learn construction processes and company procedures.

· Administrative, accounting, or construction experience is preferred but not required.

Position

Job Title

Administrative Assistant Company: Daramola Inc. Employment: Part-Time with potential to lead to full time Location: Buckley, Washington (and remote option) Reports To: Project Manager / Company Management Compensation: $20 - $28/hr. based on experience How to apply: Email cover letter and resume to info@daramolainc.com

About Daramola Inc.

Daramola Inc. is a Washington State based environmental construction company specializing in public environmental infrastructure, including ecological restoration, habitat creation, wetland mitigation, and public landscape construction. We work with public agencies, municipalities, prime contractors, and other project partners throughout Washington State.

Pay: $20.00 - $28.00 per hour

Benefits

* Flexible schedule

Work Location: In person