Administrative Assistant/Meeting and Event Coordinator

Summary

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The Administrative Assistant/Meeting and Event Coordinator reports to the Assistant Circuit Executive for Project Management. This position assists in leading the planning, organizing, and implementation of meetings, conferences, and events. The incumbent also discharges administrative, clerical, and technical responsibilities for the Circuit Executive's Office.

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This job is open to

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### The public

U.S. Citizens, Nationals or those who owe allegiance to the U.S. ### Clarification from the agency

United States citizens or lawful permanent residents actively seeking citizenship.

Duties

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The position provides administrative and technical assistance to ensure the smooth and efficient management of the office and the coordination of meetings, conferences, and other events, including but not limited to the Court administrative meetings and the biennial circuit judicial conference. Incumbent also provides administrative support to the Circuit Executive and Deputy Circuit Executive as needed.

DUTIES AND RESPONSIBILITIES

* Provide office support and assistance in leading the administrative and event coordination functions of the office, which may include any or all the following duties and responsibilities. * Lead the coordination of conferences, meetings, court ceremonies, and events, including primary planning, coordinating, and organizing catering needs, implementation, and post-event follow-up responsibilities. Assist in the preparation, printing and distribution of agendas, meeting materials, and minutes of proceedings. Prepare name plates, name badges, and signage as needed. Serve as onsite project lead monitoring and supporting meetings and events. * In addition to event coordination, the incumbent is expected to independently lead and manage assigned projects, events, and administrative initiatives from planning through completion. *...