Administrative Assistant II (School-Based) (One Year Only)

Job Overview

This is skilled clerical and administrative work performed in a school. An employee in this class performs moderately difficult to semi-complex office operations requiring proficient office skills. Assignments typically consist of one or more activities performed in school main offices such as attendance record keeping, processing administrative actions (time and attendance reports, and personnel actions), and producing complex word processing documents for school staff. Employees at this level perform a full range of duties as assigned, working independently and exercising judgment and initiative.

Roles and Responsibilities

• Responds to request for information made from the public, parents, staff, and or other interested parties.
• Answers questions within area of authority; directs callers/visitors to appropriate location or staff member.
• Provides administrative and program specific support to school staff including administrators, teachers, counselors, and support staff.
• Manages school entry; verifies and documents all personnel entering and leaving the school premises.
• Verifies student attendance and contacts parent and or guardian to complete a follow up, documents absences, tardiness, and early pickups.
• Assists with the registration process for new students, including meeting with parents, completing the data entry, processing the registration, and creating cumulative files in student information systems.
• Provides general guidance and tier II support to Administrative Assistant I.
• Prepares, provides, and maintains a variety of logs, spreadsheets, paperwork, forms, general and specific correspondence, and or other related information to ensure accuracy and completeness.
• Receives, sorts, and distributes a variety of correspondence, deliveries, and mail.
• Files electronic and hard copy documents of a routine and confidential nature alphabetically, numerically, or by other prescribed methods established with filing syst...