Administrative Assistant

OVERVIEW

An Administrative Assistant at Habitat for Humanity Susquehanna serves as the operational backbone by providing comprehensive support as needed. They manage daily clerical functions and support vital departments—such as construction, acquisitions, development, communications, and board of directors—to support Habitat for Humanity Susquehanna’s mission and goals.

We offer rewarding work in a flexible, people-friendly environment. This is a part-time position.

Please submit a cover letter with your resume.

KEY DUTIES AND RESPONSIBILITIES

• Front Office & Reception: Acting as the first point of contact, greet visitors, manage the main organizational emails, and handle incoming/outgoing mail.
• Database & Records Management: Update and maintain a clean and accurate donor/volunteer database (e.g., Charityproud) and departmental SharePoint files.
• Administrative Support: Perform general clerical duties. Assist staff with data entry, scanning documents, filing, and photocopying. Accurately prepare correspondence. Keep all registrations and licenses current.
• Office Operations: Maintain office supplies, and coordinate equipment and building maintenance.
• Board of Directors: Handle board meeting logistics.
• Construction Department: Assist with file organization, building permits, utility applications, and warranty service requests.
• Development: Prepare timely thank you letters and other correspondence as needed. Assist with fundraising event coordination and any bulk mailings.
• Communication & Marketing: Maintain Constant Contact email lists.
• Other duties as assigned.

QUALIFICATIONS

· Mission Alignment: A strong, demonstrated commitment to the vision, core values, ethics, and mission of Habitat for Humanity Susquehanna. Ability to effectively represent the organization to the public.

· Communication Skills: Superior communication and interpersonal skills. Able to work with diverse clients w...