Administrative Assistant

Job Overview

We are seeking a proactive and detail-oriented Administrative Assistant to join our dynamic home care team. In this vital role, you will serve as the first point of contact for visitors and clients, manage essential office functions, and support various administrative tasks to ensure smooth daily operations. Your enthusiasm, organizational skills, and technical proficiency will help create an efficient and welcoming environment. This paid position offers an exciting opportunity to develop your career in office management and customer support within a collaborative setting.

Responsibilities

• Greet visitors, answer multi-line phone systems, and direct calls with professional phone etiquette.
• Manage calendar scheduling, appointment setting, and coordinate meetings using productivity software such as Microsoft Office and Google Workspace.
• Perform data entry and handle document proofreading to ensure clarity and precision.
• Support office management tasks including supply inventory and maintaining cleanliness of front desk areas.
• Handle clerical responsibilities such as copying, scanning, faxing, and managing correspondence efficiently.
• Coordinating client care schedules, caregiver assignments, and managing on-call availability.
• Acting as a point of contact for clients, caregivers, and other stakeholders, responding to inquiries, and communicating updates.
• Maintaining accurate and organized client and employee records, including scheduling information, contact details, and relevant documentation.
• Assisting with tasks like answering phones, processing paperwork, ordering supplies, and managing office equipment.
• Providing excellent customer service to clients, caregivers, and other individuals, ensuring a positive experience.
• Assisting with various special projects, such as new client onboarding, policy updates, and quality improvement initiatives.
• Maintaining a clean and organized workspace, assisting with office maintenanc...