Administrative Assistant

JOB DESCRIPTION for part-time Administrative Assistant - Golden Tones Inc.

Provide support to bring joyful music into older people's lives in Boston's MetroWest suburbs!

Golden Tones Inc. is a non-profit organization that makes Golden Tones chorus possible, with this mission: "To practice and provide enriching entertainment for senior citizen facilities, schools, faith communities and public events. Members are people of retirement age who sing and dance to lift spirits, have fun, and promote health and social engagement to benefit our audiences and ourselves.” For more information, please visit www.goldentones.org. Golden Tones Inc. is an equal opportunity employer.

To Apply

Please submit a cover letter and resume to Deborah Marion, office@goldentones.org. Applications received by September 1 will receive priority review. No phone calls please.

Job Description

The Administrative Assistant (AA) will play a key role in the organization, directly reporting to the Executive Director (ED) and providing support for a variety of administrative tasks. This is a fairly flexible part-time position, 10-15 hours/week, primarily in our Natick office, with some remote work TBD.

Key Responsibilities

· Provide support for administration, communication, marketing, fundraising, record-keeping, data entry and scheduling/logistics.

· Manage sensitive matters with a high level of confidentiality and discretion.

· Interact with the Board of Directors and other volunteers.

Administrative Assistant - a sampling of tasks

*Musical Program*

• Send concert invoices to confirm bookings.
• Follow up with customers on overdue unpaid concert fees.
• Prepare copies of music for singers.
• Update database of venues/customer contacts.

*Administration*

· Maintain office systems, files and official records and documents.

· Respond to emails and phone calls on behalf of the ED where deemed appropriate.

* Oversee organization/inventory of the Music Libr...