Administrative Assistant for ILR Dean’s Office

### Administrative Assistant for ILR Dean’s Office

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The Opportunity

The School of Industrial and Labor Relations (ILR) is seeking an Administrative Assistant for the ILR Dean’s Office. In this role, you will provide high-level administrative and operational support to the Senior Associate Dean for Research, Outreach, and External Relations, Associate Dean for Finance and Administration, and Assistant Dean for Student Experience and Wellbeing. You will also serve as the primary front office contact for the Dean's Office and act as backup support to the Dean's Executive Staff Assistant.

As a key member of the team, you will serve as a communication hub connecting leadership, faculty, staff, students, and external stakeholders. You will manage complex calendars, coordinate meetings, prepare materials and correspondence, maintain confidential records, and support strategic initiatives across multiple units.

Key Responsibilities

• Provide comprehensive administrative support to Dean's Office leadership.
• Manage complex scheduling, meeting coordination, and calendar management.
• Prepare agendas, reports, presentations, and correspondence.
• Serve as the primary front office contact, delivering professional and responsive customer service.
• Coordinate and support cross-functional projects, initiatives, and strategic activities.
• Maintain tracking systems, databases, and records; compile data for reports and presentations.
• Plan and coordinate meetings, events, and special programs.
• Manage space reservations and oversee event logistics, including catering, rentals, permits, and technology support.
• Serve as a liaison with campus service providers, vendors, and external partners.
• Support financial and administrative processes, including expense tracking, procurement, and project coordination.
• Assist with communications, office operations, and other administrative functions as needed.

*This is a full-time (39 hours/week) Contrac...