Administrative Assistant (English; Modern Languages and Cultures; Paideia; and Religion)

Job Title

Administrative Assistant (English; Modern Languages and Cultures; Paideia; and Religion)

FLSA Status

Non-Exempt

FTE

.83 (10 months)

Wage

$14.01-$16.48

SUMMARY

The Paideia Program and the academic departments of English, MLC (Modern Languages and Cultures), and Religion require a highly motivated, detail-oriented Administrative Assistant with strong interpersonal and written communication skills for a full-time position during the academic year and one summer month

ESSENTIAL DUTIES and RESPONSIBILITIES

Communication and coordination among faculty and students

• Managing the Paideia Office and the Language Learning Center and all their contents and people
• Serving as the first point of contact for the Paideia Office and the Language Learning Center
• Hiring, training, and coordinating supervision of student workers, including the management of time cards

Organization

• Maintaining the organizational manual of events, tasks, deadlines, etc.
• Organizing academic events, including lectures and senior paper presentations
• Helping make travel and other arrangements for guest speakers
• Maintaining Paideia faculty program calendar and calendars for student worker
• Scheduling rooms in Main for meetings, tutoring sessions, quizzes/tests
• Maintaining and retrieving electronic records
• Ordering departmental supplies
• Managing financial paperwork (e.g., for honoraria and reimbursements for guest speakers, department budgets)

Program reviews

* Assisting with the collection and collation of materials for program reviews

Publications: print and web

• Assisting with the publication of the Paideia Reader
• Assisting with maintenance of web pages Texts and Permissions
• Managing Paideia book orders and desk copies
• Managing copyright permissions for course packs

SUPERVISORY RESPONSIBILITIES

* Coordinating supervision of student workers

EDUCATION, EXPERIENCE and SKILLS

• Education: Associates Degree required.
• Experience: 5 years applicable experience required.
• Ability to work independently and take the lead on designated projects
• Ability to learn and use various software, including Microsoft Office and Google Suite
• Ability to cultivate and develop inclusive and equitable working relationships with students, faculty, staff, alumni, parents, and friends of the college

PHYSICAL DEMANDS and WORK ENVIRONMENT

• Office environment with frequent faculty and student traffic
• Ability to multitask and prioritize in a busy office environment
• This position operates in a professional, collaborative office environment.
• The role requires efficient and extensive use of computers, telephones, and other office equipment.
• This role operates fully on-campus in Decorah, Iowa but occasional remote work days may be available as needed for personal reasons.
• Work requires exerting up to 10 pounds of force occasionally and/or the ability to lift, carry, push or pull, or otherwise move objects with a limited amount of force.