Virtual Assistant

Virtual Administrative Assistant — Bookkeeping & Purchasing Support

Location

Remote, United States; preference for candidates in Miami or South Florida Schedule: Compensation: $20-$25/hour

About the Role

We are seeking a reliable, organized virtual administrative assistant to support our company’s daily operations. This role combines administrative support, routine bookkeeping, purchasing coordination, and the creation of professional presentations and documents.

The ideal candidate is detail-oriented, comfortable working with numbers, and able to manage multiple priorities while communicating clearly with management, vendors, and other business contacts.

Key Responsibilities

• Maintain accurate bookkeeping records, organize receipts, categorize expenses, and track invoices and payments.
• Assist with bank and credit card reconciliations and prepare records for the company’s accountant.
• Match purchase orders with vendor invoices and delivery records to verify quantities, pricing, and receipt of items.
• Track outstanding orders, partial deliveries, returns, and credits; follow up with vendors to resolve discrepancies.
• Create and update presentations, proposals, and other business materials using Canva and Microsoft PowerPoint.
• Build and maintain Excel spreadsheets for expenses, purchases, deliveries, and other operational needs.
• Prepare and format documents using Microsoft Word and manage correspondence and scheduling through Outlook.
• Organize digital files, maintain records, and provide general administrative support.
• Keep management informed about outstanding items, deadlines, and issues requiring attention.

Required Qualifications

• Minimum 2 years experience in administrative support, virtual assistance, or a similar role.
• Practical bookkeeping experience (Quickbooks or similar) and an understanding of invoices, expenses, and account reconciliation.
• Experience working with purchase orders, invoices, and delivery documentation.
• Proficiency in Microsoft Office and Google Workspace productivity tools (Word/Docs, Excel/Sheets, PowerPoint/Slides, etc.)
• Ability to create polished, professional materials in Canva.
• Strong organizational skills, accuracy, and attention to detail.
• Clear written and verbal communication skills.
• Ability to work independently, meet deadlines, and handle confidential information responsibly.
• Residence in the United States, reliable internet access, and availability during agreed business hours.
• Bilingual in English and Spanish.
• Experience coordinating with suppliers, vendors, and delivery teams.

How to Apply

Please submit your résumé and a brief description of your relevant experience with bookkeeping, purchase order reconciliation, Microsoft/Goolge tools, and Canva. Include your location, availability, and desired compensation. If available, please provide a sample presentation or spreadsheet using fictional or anonymized information.

Pay: $20.00 - $25.00 per hour

Expected hours: 5.0 – 10.0 per week

Benefits

* Flexible schedule

Work Location: Hybrid remote in North Miami, FL 33161