Senior Administrative Assistant, International & State Government Affairs

Company Description

About AbbVie

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas including immunology, oncology and neuroscience - and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on LinkedIn, Facebook, Instagram, X and YouTube.

Job Description

Purpose

Provides comprehensive administrative support to the International Government Affairs (IGA) and State Government Affairs (SGA) teams, including answering phones, managing calendars, scheduling travel and facility requests, processing expense reports, planning meetings and events, maintaining distribution lists, preparing documents and presentations from source materials, managing video/teleconferencing logistics, and serving as a liaison for remote access issues.

Responsibilities

• Provides advanced administrative support to the Vice Presidents of International and State Government Affairs and their leadership. May provide backup support to other staff as needed.
• Monitors and prioritizes executives' emails, highlights actions, and routinely drafts responses.
• Coordinates and maintains departmental files, as assigned, in compliance with corporate and legal guidelines.
• Adheres to company purchasing and other established procedures.
• Applies intermediate to advanced software skills to perform assigned work, including Microsoft Office Suite and other business-specific software, such as the Corporate Travel website and other programs.
• Coordinates new employee office setups and onboarding.
• Interact professionally with high-level executives.
• Consistently handles confidential or business-sensitive information.
• Maintains calendars, including meeting and travel scheduling and...