Program and Administrative Assistant (REMOTE)

Disability Partnerships (DP) is a virtual-first nonprofit founded in 2016 to improve the quality of life for people with disabilities. Our programs cover adaptive fitness and wellness, education and scholarships, accessible housing and adaptive equipment, economic empowerment and financial literacy, and mental health. We are a small, mission-driven team looking for one highly organized person to support our programs.

Job Overview

As a Program and Administrative Assistant, you’ll keep daily operations organized and responsive in a remote setting. You’ll coordinate calendars, support program activities, maintain accurate records, and help clients and colleagues get timely assistance. This role suits someone who is extremely organized, communicates clearly, handles confidential information with care, and can shift smoothly between administrative tasks.

Duties

• Manage calendars, organize meetings, and provide administrative and personal assistant support as needed.
• Maintain organized program and office records, protect confidential information, and assist with office management and clerical tasks.
• Monitor and manage the info@ inbox daily; respond, route and follow up on emails within one business day
• Communicate with program participants and respond to their needs in a warm, respectful and timely way
• Support board communications: schedule board meetings, prepare and send agendas, materials and updates, and keep meeting notes organized
• Support program delivery: track attendance, monitor program results and keep schedules up to date
• Coordinate virtual and in-person events, including setting up online registrations
• Support fundraising campaigns and donor follow-up
• Assist with grants: research opportunities, gather documents and data, track deadlines and help prepare reports
• Research and gather data on the disability, nonprofit and health sectors
• Run and summarize reports from Google Analytics, our CRM, QuickBooks and similar tools
• Create web content, including helping expand our online Resource Center hub
• Create email newsletters and events and programs (using tools such as Canva)
• Transcribe webinars, short videos and podcast episodes
• Build and help manage Facebook groups

Skills

• Required: Strong organizational and time management skills, customer service and customer support abilities, and clear client communication.
• Required: Computer literacy, typing, and proficiency with Microsoft Office and Google Workspace; comfort learning and using digital tools.
• Required: Administrative, clerical, or office experience, with attention to detail in data entry, filing, and proofreading.
• Preferred: office management, writing and communications experience, knowlege of AI tools, and familiarity with nonprofit organizations.
• Preferred but not required: Bilingual communication skills.

Pay: $17.00 - $19.00 per hour

Expected hours: 15.0 per week

Benefits

* Flexible schedule

Experience

• Administrative: 2 years (Required)
• Communication skills: 1 year (Required)
• nonprofit: 1 year (Required)

Language

* Spanish (Preferred)

Work Location: Remote