OnlyConnect

Administrative Assistant

New York, NY, USPosted 11 days ago

RemoteContract Administrative Assistant Operations Assistant New York

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Job Description

Job Title: Administrative Assistant

Location

Manhattan, New York (Hybrid – 2 days/week in-office)

Pay Rate

$30.00 / hour Job Type: 1099 Independent Contractor Position

Position Overview

Only-Connect, a fast growing behavioral health company, is seeking a detail-oriented, highly organized, and proactive Administrative Assistant to join our team in a fast-paced environment. In this role, you will play a critical part in keeping daily office operations running smoothly, managing complex calendars, communicating directly with clients, and assisting with payroll functions.

This is a hybrid position requiring 2 mandatory days per week in our Manhattan office, with remaining days worked remotely or as determined by business needs.

Key Responsibilities

Calendar & Schedule Management: Coordinate and maintain executive calendars, schedule internal and external meetings, resolve scheduling conflicts, and manage travel arrangements as needed.
Client & External Communication: Serve as a phone contact for clients, handling inquiries with professionalism, tact, and excellent phone etiquette.
Office Operations & Management: Oversee day-to-day office organization, handle incoming/outgoing mail, and attend meetings as needed.
Payroll Assistance: Support with bi-monthly payroll processing, timecard verifications, and data entry.
Data Entry & Reporting: Utilize Advanced/Intermediate Microsoft Excel to build spreadsheets, collect data, and run reports
Ad-Hoc Administrative Tasks: Assist leadership with special projects and administrative support as needed.

Qualifications & Skills

Experience: 2+ years of administrative support, office management, or executive assistant experience preferred.
Technical Skills: Strong proficiency in Microsoft Excel (e.g., formulas, data formatting, basic analysis) and the wider MS Office Suite / Google Workspace.
Payroll Knowledge: Prior experience assisting with basic payroll processing or timekeeping software is highly desirable.
Communication: Exceptional verbal and written communication skills with demonstrated phone confidence when interfacing with high-value clients.
Adaptability: Thrives under pressure in a fast-paced environment with shifting priorities and tight deadlines.
Location & Presence: Ability to reliably commute to our Manhattan office 2 days per week.