Part-Time Executive Administrative Assistant

Part-Time Executive Administrative Assistant

EZ Ag Innovations (EZAI) develops precision agriculture technology to help specialty-crop growers. Support our CEO and keep company operations organized.

PAY AND SCHEDULE

$20.00/hour; 8 hours/week. Hybrid in the Tampa Bay area, with on-site work in Safety Harbor, FL 34695. Coordinate weekly priorities and on-site scheduling with the CEO.

RESPONSIBILITIES

• Work directly with Cherry Bekaert, our accounting advisors, and participate in training.
• Maintain QuickBooks Online records, organize receipts and expense support, prepare bank reconciliation work, investigate differences, and coordinate the accounting handoff.
• Track accountant requests and keep management informed of budgets, grant spending and outstanding information.
• Collect approved timesheets and prepare payroll entries and support in RUN Powered by ADP; obtain CEO review and approval before payroll submission.
• Maintain the Microsoft Lists admin task tracker, report time and progress, and flag blockers within the eight-hour weekly schedule.
• Organize SharePoint documents and help with correspondence, scheduling, vendor follow-up and grant-document coordination.

QUALIFICATIONS

• Practical bookkeeping or administrative experience and comfort working in QuickBooks Online.
• Accuracy, reliable follow-through and discretion with confidential information.
• Working knowledge of Outlook, Excel and Microsoft 365; willingness to learn SharePoint and Microsoft Lists.
• Clear communication with the CEO and outside accountants; ability to prioritize a small weekly workload.
• Payroll-entry experience is helpful; company-specific processes will be reviewed during onboarding.

TO APPLY

Submit your resume and a brief note about your QuickBooks/bookkeeping experience, payroll experience if applicable, and availability for eight hours per week with hybrid work in the Tampa Bay area. A cover letter is welcome but optional.

EZAI considers applicants based on relevant skills and qualifications and provides equal employment opportunity.

Pay: $20.00 per hour

Expected hours: 8.0 per week

Work Location: Hybrid remote in Safety Harbor, FL 34695