Executive Administrative Assistant

Job Overview

As an Executive Administrative Assistant, you’ll keep daily office operations organized and help leaders, colleagues, and clients stay connected. You’ll coordinate calendars, manage front desk and phone coverage, prepare documents, and maintain accurate records. This role suits someone who brings strong organizational skills, clear communication, and confidence using office technology.

Duties

• Manage calendars, schedule meetings, and support executives with administrative and personal assistant tasks.
• Welcome visitors, handle multi-line phone systems with professional phone etiquette, and provide responsive customer service and support.
• Prepare correspondence and documents using Microsoft Office, word processing, spreadsheets, and other productivity software.
• Complete data entry, typing, filing, and clerical tasks; maintain organized, accurate office records.
• Support office management and client communication, using QuickBooks as needed. Your impact: Reliable coordination helps leaders focus on priorities while clients and colleagues receive timely, organized support.

Experience

• Preferred: Office experience, administrative or clerical experience, and strong computer skills and computer literacy.
• Preferred Technical proficiency with Spreadsheets, word processing, and common productivity software; accurate typing and data entry.
• Required: Organizational skills, time management, phone communication, phone etiquette, customer service, and client communication.
• Preferred: QuickBooks, multi-line phone systems, front desk, office management, or personal assistant experience.
• Bilingual ability is a plus.

Pay: $25.00 - $35.00 per hour

Expected hours: 20.0 – 30.0 per week

Work Location: Hybrid remote in Napa, CA 94559