Paralegal/Administrative Assistant

Job Summary

We are seeking a highly organized and detail-oriented Paralegal/Administrative Assistant to support our legal team. This role involves a combination of document management, and administrative support in a boutique estate planning firm. The ideal candidate will possess strong writing, proofreading, and organizational skills, along with experience in legal case management and document review. This position offers an opportunity to work in a dynamic legal environment, providing essential support to attorneys and clients alike.

Duties

• Draft, review, and proofread legal documents such as contracts, pleadings, memoranda, and correspondence.
• Manage case files and documents using document management systems.
• Organize and maintain client records, ensuring confidentiality and compliance with procedural law requirements.
• Perform data entry and administrative tasks such as filing, transcription, and document management.
• Coordinate meetings, appointments, and interviews; handle phone etiquette professionally.
• Provide executive administrative support including scheduling, correspondence management, and general clerical duties.
• Assist with project management tasks related to ongoing legal cases or firm initiatives.

Requirements

• Proven paralegal experience or legal administrative experience in a law office setting.
• Strong knowledge of procedural law and familiarity with litigation processes.
• Proficiency in legal research tools such as Westlaw and LexisNexis; experience with Westlaw is preferred.
• Experience with case management software including iManage and PCLaw is highly desirable.
• Excellent writing skills with attention to detail for drafting legal documents and proofreading.
• Strong organizational skills with the ability to manage multiple cases simultaneously.
• Ability to conduct thorough legal research across diverse practice areas including estate planning, environmental law, family law, patent law, tribal regulations,...