Office Manager & Executive Assistant

Who is Prosek?

We are entrepreneurial.

Prosek is one of the largest independent communications and marketing firms in the U.S., with offices and strategic partners across the country and worldwide. We are specialized. Prosek provides unparalleled expertise with financial and professional services companies. We are people-centric. Our teams work together in a collegial atmosphere that breeds professional respect and friendship. We are award-winning. Join an "Army of Entrepreneurs" that was recently named a 2026 Global Agency of the Year by PRovoke Media.

Overview

Prosek Partners seeks a bright, energetic Office Manager & Executive Assistant to support the day-to-day of our Boston office and a few Prosek executives. This person will work alongside our operations team and must be a polished and enthusiastic team player with a professional 'can do, no task too small' attitude.

Responsibilities

*Office Management*

* Serve as the first point of contact, welcoming all clients and guests and ensuring their needs are met * Help maintain spaces (i.e. kitchen, conference areas) * Track inventory and order supplies as needed * Establish processes and maintain current ones in the office * Develop relationships with building personnel and communicate changes internally * Drive and coordinate internal, culture-building office functions (company off-sites, happy hours, ad hoc culture events) * Office Calendar Management: + Arrange meetings, meals and phone calls both internally and externally utilizing Outlook, Zoom and iPhone calendar systems + Construct agendas and calendar details, highlighting key events and requested meetings. Imperative to stay on top of what's coming up and what needs to be implemented should any time become available * Meeting Coordination: + Work directly with internal team members, account teams and clients as the point person in coordinating meetings + Work with building manager and facilitie...